Client Take-on Administrator / Senior Administrator

Department: Client Take-on

Employment Type: Permanent - Full Time

Location: Jersey

Reporting To: Sam Quirk

Description

We are looking for a talented and developing administrator or an experienced individual to assist with all aspects of the client due diligence process within the Client Take-on team.

More about the role

Prepare client/matter files and open the new matter through the on-boarding software (Intapp)
Check relevant databases to ascertain whether a potential client is an existing client or whether there are any identified screening risks present
Undertake media searches, appropriate checks, and prepare internal and external documentation as applicable including the preparation of high risk/Pep applications where applicable
Liaise with clients / internal stakeholders as appropriate
Prioritise and track the receipt of CDD documentation, matter opening and obtain progress updates from the client or fee earner on a regular basis
In consultation with the relevant fee earner agree approach to obtaining additional information as necessary
Support junior members of staff in formulating CDD requests and understanding complex structures
Liaise with members of the Compliance team as required for guidance and advice.
Escalate any issues/risks arising promptly to the fee earner, group partner or Compliance team where appropriate
Ensure an awareness and understanding of Regulatory requirements in the relevant jurisdictions in which we operate, particularly Jersey, Guernsey, BVI & Cayman

More about you

Qualifications

Educated to A-level or equivalent standard
Ideally have completed or be looking to undertake a relevant ICA qualification

Knowledge/skills/experience

Previous experience within a CDD/Client Take-on role is preferred
Prior experience in a professional/financial services environment
A good understanding of company, trust, and fund structures is desirable
Ideally have previous exposure to a compliance or legal environment
Good technical knowledge with a willingness to develop an understanding of AML legislation
Competent IT user and good working knoweledge of MS365

Competencies

We would like you to have:

Good interpersonal skills are required to develop close working relationships with colleagues and clients
Strong prioritisation skills, time management, and the ability to work under pressure.
Flexibility, energy, and enthusiasm
A solution driven attitude to problems
Good organisational skills and the ability to work methodically and accurately
A team player approach oriented

In this role you will be expected to:

Behave in a manner in keeping with our core culture and values
Adhere to all policies, procedures and regulations including those around anti-money laundering and terrorist financing
Commit to fulfilling any personal CPD requirements and continually developing your skills and knowledge

The successful candidate will have the opportunity for hybrid working, in line with our flexible working policy. This is usually after completion of probation and for two days per week.

Application review